Visitor Notice: Docufile is now Iron Mountain. Click here to read more.

0861 IRON MTN (476 668)

About Us

Iron Mountain, Your Document Imaging and Scanning Specialists

“BOSTON – April 21, 2016 — Iron Mountain Incorporated®, the storage and information management company, today announced it has entered the African market with the purchase of a controlling interest in Docufile South Africa, the largest privately owned records management company in South Africa. Iron Mountain purchased 75 percent of Docufile and has taken over the day-to-day operations, with the two companies jointly driving business development in South Africa.”

Iron Mountain Incorporated (NYSE: IRM) is a leading provider of storage and information management services. The company’s real estate network of more than 69 million square feet across more than 1,100 facilities in 37 countries allows it to serve customers around the world. And its solutions for records management,data management,document management, and secure shredding help organizations to lower storage costs, comply with regulations, recover from disaster, and better use their information. Founded in 1951, Iron Mountain stores and protects billions of information assets, including business documents, backup tapes, electronic files and medical data.

Iron Mountain offers the widest range of Records and Information Management Solutions.

Docufile Company Profile

Docufile, founded in 1998 has grown into the largest privately owned records management organisation in Africa.

We boast state of the art facilities and management teams in Johannesburg, Pretoria, Durban, Cape Town, Mauritius and Zambia.

Docufile’s success is largely due to our ability to deploy customisable solutions to the market, in both public and private sectors.

Our records and information management solutions cover the full life cycle, from records creation to final destruction in both hardcopy and electronic format, whilst always ensuring risk management, compliance and cost reduction.

An effective end-to-end records management solution program is essential to organising your organisation’s most valuable asset, being information.  To this end, Docufile offers the following products and services:

  • Records Management & Storage
  • Document Imaging and Scanning
  • Off-site Data Storage & Hosting
  • File Tracking Software
  • On-line Backup & Restores
  • Training & Consulting
  • Archiving Stationery
  • Secure Document Shredding

Docufile is the only records management company in Africa that makes use of three key risk management technologies

VESDA

When detecting a fire in its incipient stage is imperative, VESDA can prevent damage to vital records by detecting a fire incident before smoke is visible to the human eye.  VESDA works by continuously and proactively sampling the air through a series of pipes and sensors that detect the presence of smoke before facilities, records and business continuity is compromised.  VESDA buys time to investigate an alarm and initiate an appropriate response to prevent injury, property damage or business disruption.

VESDA detectors have multi-level warnings and a wide range of sensitivity that does not degrade or change over time, so even minute levels of smoke can be detected before a fire has time to escalate.  VESDA systems are manufactured using targeted Six Sigma techniques and ISO 9000 standards and have been certified and are recognised by regulatory bodies worldwide.

RFID

Another industry first, Docufile’s Radio Frequency Identification (RFID) asset tracking technology provides an added layer of document management efficiency and accuracy.  RFID technology uses tags to receive and transmit radio signals to readers/interrogators that pick up the signal. The tags contain antennas that receive and respond to radio-frequency queries and an electrical transponder, which stores information that can be used to identify the item to which it is attached.

RFID barcode tracking enables comprehensive audits to be performed in a fraction of the time with >99.9% accuracy. The use of RFID increases security for sensitive materials and can be used as additional layer of authentication. Internationally, RFID is being deployed to ensure compliance with legislative requirements for improved controls and better risk management. RFID is unsurpassed in its ability to provide customers with up to date, accurate audit reports that confirm and validate the location of every RFID box stored.

VAMSA

Docufile’s VAMSA systems deliver unparalleled situational awareness from the edge of our facilities to their cores, transforming a traditionally reactive security program to a comprehensive proactive early threat detection system. The system includes passive infrared and video motion detection, robust video and audio recording and transmission, remote monitoring software, energy-efficient video storage, flexible and scalable access control, integrated security alarm management, and integrated command and control software.  With VAMSA we have a full time 360-degree view of all safety and security aspects of our facilities thereby keeping your information secure.

Readiness

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