Offsite document management, storage, archiving, scanning and tracking services

PRODUCTS & SERVICES OFFERED

Docufile has the dynamic skills to offer an array of products and services. Ultimately, whichever option your company chooses, it will save you space, manpower, and will give you peace of mind that your essential documents and records are safely and competently stored and can be easily retrieved.

Docufile offers what is perhaps the widest selection of filing, archiving and storage options, each with its own merits. After a detailed analysis and consultation, Docufile will help you choose the option that best suits your company's needs and budget allowances.

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Docufile Off-site • Doc-Scan • Doc-Track • Docu-Vault • Docu-Link • Docu-Project • Docu-Stationery

Product/Service	Description

Docufile Off-site More ..	Docufile has the dynamic skills to offer an array of products and services. Ultimately, whichever option your company chooses, it will save you space, manpower, and will give you peace of mind that your essential documents and records are safely and competently stored and can be easily retrieved. Docufile offers what is perhaps the widest selection of filing, archiving and storage options, each with its own merits. After a detailed analysis and consultation, Docufile will help you choose the option that best suits your company's needs and budget allowances.
Doc-Scan More...	Where high retrieval documents need to be accessed quickly, Doc-Scan is the solution. The solution includes the following: A bureau facility to process large backlog scanning volumes. Images are available in various formats to allow easy access. Securities / passwords, can be set up to allow only permitted people access to information. Multiple indexing fields allow users access in different ways. Saves on filing and storage space. Networked Document Management Systems (DMS) allows for multiple accesses to information by various users at the same time. A variety of scanning devices are available to handle various volumes from small desktop applications to large back file conversions. All electronic data is backed up. Doc-Scan gives you quick access to high retrieval documents.
Docu-Track More...	An innovative software package designed by Docufile to enable you to manage your complete records system. With Docu-Track you can administer, locate and track the storage, retrieval, and the destruction of records, stored in fixed or random locations. Docu-Track can be configured to meet the client’s needs and is able to generate various management and audit trail reports. The solution includes the following: Bar coding of all records. Records managed through complete life cycle, from creation to destruction. On-line retrieval requests. High end access security. Docu-Track offers you total customized solutions. Back to top
Docu-Vault More...	Docufile’s dedicated and high-spec storage facility for computer data tapes. Data tapes are sealed in containers at your company’s premises before being safely transported to the vault facility. Some unique features of this facility include: A temperature and humidity controlled environment. The first vault facility in South Africa to make use of the NAFS125 gas fire suppression system. Strict security measures, ensuring that all data is locked away at all times with restricted access. Freedom to choose daily, weekly or monthly rotation schedules. Docu-Vault ensures that your data is safe and secure at all times.
Docu-Link More...	An innovative system that allows clients to request indexes and retrievals on-line at random. Key features of this service include: “Live” or pre-selected index updates are available. History of retrieval requests and index updates can be viewed. Automatic feedback on retrieval status. “Live” index updates at clients request. The customer can search through their index, determine the document they require and an automatic request is logged at Docufile. The customer can determine whether they require document specific or box retrieval. With Docu-Link you take control and manage your company's index and retrieval of archived documents. Back to top
Docu-Project More...	An excellent service unique to Docufile that helps companies to streamline their document management processes, establish proper records management systems and deal with large backlog processing volumes. This service includes the following: An assessment to establish current processes and possible streamlining thereof. Establishment of a proper records management system. The drawing up of a project plan as well as process flow charts. Recommendations on systems implementation and technologies to be used. Backlog processing and database administration. Turnkey or outsourced solutions. You can rely on Docu-Project to make your project management process run smoothly and efficiently.
Docu-Stationery More...	A variety of quality archiving stationery is available for in-house use designed specifically to keep your records safe and clean. The Docu-Stationery solution includes: A less costly alternative to arch-lever files. Several options are available to accommodate various size documents, even computer printouts with tractor edges. Convenient as a storage option as box files are stackable and so keep an in-house filing environment neat and tidy. All files and boxes can be indexed for easy retrievals. An electronic bar code tracking system (Docu-Track) can also be integrated to make retrievals easy. Use Docu-Stationery for a cost-effective way to make the most out of storage and make administration simpler. View our stationery Archive Box : D1 Archive Box 427mm x 330mm x 250mm • Archive Box : D2 Archive Box 320mm x 200mm x 240mm • Archive Box : D3 Archive Box 417mm x 97mm x 241mm • Archive Box : D4 Archive Box 320mm x 95mm x 242mm • Archive Box : D5 Archive Box 307mm x 70mm x 237mm Cheque Archive Box : S1 Cheque Archive Box 211mm x 114mm x 450mm • Storage Tube : S2 Storage Tube 1000m length x 120mm diameter • A4 Open Archive Box : S3 A4 Open Archive Box 318mm x 100mm x 218mm • Docufile Backing Board : S4 Docufile Backing Board 336mm x 250mm Docufile Clips : S5 Docufile Clips • Manila Folders : S6 Manila Folders 308mm x 224mm Available in light, medium & heavy weight Back to top